Technology handouts
Welcome to our library of technology handouts. Here you will find practical guidance on a range of devices, software and accessibility features.
We regularly add new topics and update existing handouts. Technology changes quickly so some information may occasionally be out of date. If you spot anything that needs updating please contact us by emailing technology@sightforsurrey.org.uk.
Use the buttons below to display subsections and links to the handouts. Each handout opens a PDF in a new browser tab where you can read or download it.
If you use a screen reader such as JAWS or NVDA, you may find it easier to open the PDFs in Adobe Acrobat Reader, which will require some minor configurations to ensure that files are correctly displayed for screen reader use. Visit Download Adobe Acrobat Reader or contact technology@sightforsurrey.org.uk for guidance.
Apple
iPhone with VoiceOver
The following lessons have been designed for users of iPhone models which don’t have a Home Button, in conjunction with the VoiceOver screen reader and iOS 26.
Compatible devices include all iPhone models from the 11 series and later, which all support iOS 26.
Lessons 1 to 3 cover essential beginner skills including:
- Understanding the buttons and switches found on your iPhone
- Starting and exiting VoiceOver
- Navigating screens and using VoiceOver gestures
- Opening and closing apps
- Changing VoiceOver settings
- Typing and editing text
Lessons 4 to 10 build upon the skills learnt and introduce specific apps.
Lesson 1 – Orientation and Basics
Lesson 2 – Working with Apps
Lesson 3 – Editing Text
Lesson 4 – Creating and Managing Contacts
Lesson 5 – Making and Receiving Phone Calls
Lesson 6 – Text Messaging
Lesson 7 – Email Setup
Lesson 8 – The Mailbox Screen
Lesson 9 – Reading Mail
Lesson 10 – Composing Mail
Artificial Intelligence
An Introduction to Be My AI
An Introduction to PI
An Introduction to Seeing AI
Using Siri
Creating and Managing Calendar Appointments using Siri
Sending and Reading Email Messages with Siri
Sending and Reading Text Messages with Siri
Setting Up Siri on your iPad or iPhone
WhatsApp with VoiceOver
An Introduction to Chats
An Introduction to Voice and Video Calling
Zoom Cloud Meetings
Joining and Participating in a Zoom Meeting (iPhone)
Joining and Participating in a Zoom Meeting (iPhone for Sighted Users)
Joining and Participating in a Zoom Meeting (iPad for Low Vision Users)
Android
General Accessibility
4 Great Accessibility Features for People with Vision Impairments
8 Great Android Apps to Help Partially Sighted People
An Introduction to Live Transcribe – Android
An Introduction to the TalkBack Screen Reader on Android Devices
Changing the Screen Timeout on Samsung Devices
Connecting your Android Device to a Wi-Fi Network
Enabling the use of WhatsApp with the Google Assistant
Inverting Screen Colours on Samsung Devices
Setting up and Using the Google Assistant App
WhatsApp with TalkBack
An Introduction to Chats
An Introduction to Voice and Video Calling
Zoom Cloud Meetings
JAWS
Although These handouts have been created for users of JAWS, the majority of information found in each handout is also applicable for other screen reading applications, such as Windows Narrator, NVDA and SuperNova Screen Reader.
File Management
Lesson 1 – Opening the Documents Folder
Lesson 2 – Navigating Folders and Files
Lesson 3 – Creating a New Folder
Lesson 4 – Copying and Moving Files
Lesson 5 – Selecting Multiple Files
Lesson 6 – Renaming Files and Folders
Lesson 7 – Viewing the Properties of a File
Microsoft Excel 365
Changing Cell Alignment
Changing Column Width
Changing Worksheet Orientation
Converting Excel Data to Text Format
Deleting Columns from a Worksheet
Deleting Rows from a Worksheet
Deleting Worksheets from a Workbook
Displaying Gridlines on a Printout
Formatting Cells as Currency
Formatting Cells as Numbers
Hiding Columns in Worksheets using JAWS
Hiding Rows in Worksheets
Hiding Worksheets in a Workbook
Inserting Columns into a Worksheet
Inserting Rows into a Worksheet
Inserting Worksheets into a Workbook
Moving Worksheets within a Workbook
Naming Cells
Navigating Worksheets
Opening a Workbook
Password Protecting a Workbook
Removing Password
Protection from a Workbook
Renaming Worksheets
Saving a Workbook
Unhiding Columns in Worksheets
Unhiding Rows in Worksheets
Unhiding Worksheets in a Workbook
Microsoft Outlook 365
Amending Contact Details
Attaching a File to an Outgoing Email Message
Copying Messages to Folders
Creating a Calendar Appointment
Creating a New Contact Group
Creating a New Contact
Creating a New Folder
Customising the Inbox Folder
Deleting a Folder
Forwarding a Message
Locating Deleted Messages
Locating Sent Messages
Moving Between Folders
Moving Messages to Folders
Opening an Attachment
Opening and Reading Messages
Renaming a Folder
Replying to a Message
Saving an Attachment
Scheduling a Meeting
Sending a New Email Message
Microsoft Word 365
An Introduction to Styles
Applying a First Page Border
Applying a Paragraph Border
Applying Bullets and Numbering
Automatically Fitting Data in a Table
Centring Text on a Page
Changing Margins
Changing Page Orientation
Changing Paragraph Alignment
Changing Paragraph Line Spacing
Changing the Default Font and Point Size for All New Documents
Changing the Default Save Format
Changing the Font and Point Size of Selected Text
Deleting Rows and Columns from a Table
Disabling Protected View
Entering Text into a Table
Finding and Replacing Text
Inserting a Table
Inserting Headers and Footers
Inserting Rows and Columns into a Table
Locating and Correcting Spelling Errors
Navigating a Table
Navigating and Reading Documents
Navigating the Word 365 Application Window
Opening a Document
Password Protecting a Document
Removing Password Protection from a Document
Saving a Document
Selecting Rows and Columns in a Table
Selecting Text in Documents
Setting JAWS to Read Column Headings in a Table
Setting the Default Markup Language to UK English
Using the Format Painter
Zoom Cloud Meetings
Joining and Participating in a Zoom Meeting
Scheduling and Managing a Zoom Meeting